AI Driven AP/AR

Delivering Superior Account Payable Outcomes

With over 20 years of experience in helping companies optimize Finance & Accounting operations, Suma Soft’s Accounts Payable Services from our Global Delivery Center offer top talent, increased productivity, and “an addition of your team” mentality to resolve the “Vicious Circle” of Accounts Payable.

Suma Soft’s flexible, industry-specific, and innovative accounts payable accounting services are ideal for accounting firms, finance teams, accounting teams, and Accounts Payable teams across small business, Mid-Size enterprises.

Questions? Contact One of Our Agents!

Overview

The finance operation within an organization, especially that of an Accounts payable (AP) team, carries a high level of accountability to ensure invoices are accurate, approved, and paid on time. However, the tasks carried out by the Accounts Payable clerks are time-consuming, repetitive, and sometimes error-prone.

The finance operation within an organization, especially that of an Accounts payable (AP) team, carries a high level of accountability to ensure invoices are accurate, approved, and paid on time. However, the tasks carried out by the Accounts Payable clerks are time-consuming, repetitive, and sometimes error-prone.

We also accelerate processing time, compliance, supplier and vendor relationships, and opportunities for early payment discounts.

Platform that fulfills all your needs Benefits

Minimize Manual effort

  • Data entry
  • Approvals
  • Calls & emails status update
  • Reconciliation

Reducing

  • Cost of accounting
  • Turnaround time for invoice processing

Optimised

  • Payables and receivables process
  • Information management

Works with

  • Your existing accounting software
  • Providing complete audit logs

Customers achieve Benefits

Full visibility

Full visibility of accounting process for better complaince

Faster processing

Faster processing times ensuring all invoices are processed within SLAs

Significant ROI

Typically customers achieve a significant ROI within 6 months

Reduced cost

An average 75% efficiency gains achieved

Kapture automation in action

Data capture

Kapture is able to process all invoices regardless of how they are received including paper (post), email attachments, fax and EDI. It is able to read and process all formats, structured, semi-structured and unstructured ensuring all invoices you receive follow a single process through kapture. Kapture extracts all key data required including supplier information, product descriptions, PO number, invoice number, Net, VAT, gross values, date etc.

Validation

Once kapture for Accounts Payable has extracted the data it is able to carry out further tasks to validate data including (but not limited to)

  • Verification of supplier details
  • Matching invoice against POs Purchase order
  • 2 – 3-way matching
  • Internal approvals and payment terms
  • External compliance
  • Checks and measures including duplication, data validation and values add up to totals etc

Approval

Automatically identifying the approval for their department from emails, or from workflow configuration within kapture. These approvers are communicated via email on the status of their invoices.

Invoice process automation in action

Customers Onboarding

Step 0
Connect
Connect your accounting tool or ERP and incoming email channels
Step 0
Configure
Configure workflow, approval process & Set values to extract
Step 0
Three way match
Three-way match and perform business rule check
Step 0
Voucher creation
Automated voucher creation after vendor reconciliation (optional)
Step 0
Accounting
Update your accounting ERP with voucher with due date

Key kapture AP features

Header and line item data extraction

Continual process automation with self-learning AI algorithms and analytics

Bespoke email and approval workflows and multi-step process approvals

Invoice splitting, duplicate checks, and prevention

Secure document archive for easy access and compliance

Import and export across ERP and accounts softwares sent for human validation and approval

Reporting & dashboards

Kapture dashboards and reports provide organizations with visibility of processes and people. Enabling monitoring of costs, quality, capacity and productivity leading to greater control. Kapture provides analytics and insights into. All information is kept within a secure environment with appropriate access granted. Kapture provides organizations with a simple and powerful way to bring together documents into a secure repository and create reports for management information

Data audit trails

Process insights

Performance analytics

Here to help your every business need

We focus on the IT solutions, so you can focus on your business. See what we can do for you today!